Camp Policies

Camp Policies

• Camp Behavior: Please discuss respectful and cooperative behavior with your child. Our educators reserve the right to dismiss a student for reoccurring inappropriate or disruptive behavior.  Behavior-related dismissals will not be refunded.
• Arrival/Pick-Up: Children should arrive no earlier than 5 minutes before the program begins as there is no supervision before that time.  Before and/or aftercare can be purchased for an additional fee. Please be prompt in picking up your child after the program. There will be a charge of $5 per 5 minutes for each student that remains more than 10 minutes after a program.  Please list all adults authorized for pick-up on your registration form.  Non-authorized adults are not permitted to sign your children out of camp.
• Media Consent: By entering the Museum facility and/or participating in a Museum activity or event, you consent and authorize without restriction or compensation to the possible use of your child's and/or accompanying group's image appearing in photograph, audio, video, or other formats which may be included in future media or marketing. If your child’s image cannot be utilized due to safety/privacy concerns, it is your responsibility to notify us prior to the start of camp.
• Water, Snacks, and Lunch: Camp participants should bring a reusable water bottle. All participants must bring a nut-free lunch.  Healthy nut-free snacks are provided twice a day for campers.
• Restroom Independent: Camp participants must be able to initiate use of the restroom and use the toilet without assistance.
• Independent Experience:  Our camps are facilitated by trained educators and assistants.  Your child will enjoy building confidence and building relationships with other campers.  Chaperones are not able to attend, for the flow of our programs, and for the safety of our campers.

Payment and Cancellation Policy

• Full payment is required at time of registration.
• Occasionally, unforeseen circumstances or low program registrations require us to cancel a program. If this happens, we will notify you by phone at least one week before the first day of the program, and you will receive a full refund. All classes must meet our minimum registration requirements to proceed.
• I understand that if I withdraw 30 or more days prior to the start of a class, I will receive a 100% refund minus a $20 registration fee; if I withdraw 29 – 8 days prior, I will receive a 50% refund minus a $20 registration fee; if I withdraw 7 days prior or fewer, there is no refund.
• No credits or pro-rated credits will be issued for partial attendance at a class or missed days of class due to illness, behavior issues, or any other reason.

Medication Policy

• No prescription medication or non-prescription medication, including, but not limited to pain relievers, cough syrup, or nose drops may be given to a child except under the following conditions:
  1. A signed, dated, written authorization by the parent(s)/guardian(s) is on file;
  2. Prescription medication is in the original container and labeled with the child’s name, name of the drug, dosage, directions for administering, date, and physician’s name;
  3. Non-prescription medication is in the original container, labeled with the child’s name, dosage, and directions for administering;
  4. Or first aid is being administered.

  If your child requires medication during camp hours, please contact Julia at education@acgilbert.org to receive your Medication Authorization Form.

  Sunscreen sent from home must be labeled with the child's first and last name. GHCM may supply sunscreen when deemed necessary. Gilbert House personnel may assist with "dotting on" liquid sunscreen. Gilbert House personnel will never assist a child with rubbing in their sunscreen.

What if my child requires additional assistance?

• Children of all abilities are encouraged to participate in our camps and classes. In order to ensure a fun and safe experience for your child, please inform us if your child has any special needs. Gilbert House Children’s Museum does not provide 1:1 supervision for participants needing assistance with personal care; however, personal aides* are welcome to attend camp or classes upon completion of a background check.  Fees for this check are the responsibility of the parent/guardian of the child. If you would like to inquire further please email our Education Coordinator education@acgilbert.org  Gilbert House Children’s Museum reserves the right to request 1:1 supervision for participants.